Please be aware that MTS/NAFEZA accepts only PDF documents for all documents.
The only exceptions are INVOICE (INV), AIR WAYBILL COPY (AWBC), and BILL OF LADING COPY (BLC).
Each INVOICE needs to be uploaded in BOTH:
- (1) a PDF document and,
- (2) a structured NAFEZA-specified XML or Excel (XLS/XLSX).
If you do not have a NAFEZA-specified XML file, you need to prepare your invoice in a NAFEZA-specified Excel(XLS/XLSX) format.
The template is provided by NAFEZA here. NAFEZA also provides an official explanation video about the structure of the invoice spreadsheet file.
An alternative way is to use an external Invoice RPA Converter Service to convert your PDF invoice to NAFEZA-specified Excel(XLS/XLSX). More information can be found on the official website https://www.nafeza.gov.eg/en/pages/27 and the converter portal at https://portal.bizdocconvert.com/
Additionally, the BILL OF LADING COPY (BLC) and the AIR WAYBILL COPY (AWBC) document types can also be provided as an XLS/XLSX (Microsoft Excel) spreadsheet file (no special structure is defined). It is completely fine to upload both files as PDF formats as well.
WARNING: This means that if you upload the Packing list document as an Excel file, this document will not register on Nafeza, and will not be displayed to your importer. The same is true if you upload an Invoice excel file, which does not follow the predefined structure as provided in the template above.
For the complete list of supported document types, that you can send in ACI filing, see Which documents are required for the ACI filing page.